Travel Award

APPLICATIONS MAY BE SUBMITTED ANYTIME BUT MUST BE RECEIVED PRIOR TO THE CONFERENCE REGISTRATION DATE BY AT LEAST 1 MONTH
AWARDS

 

  • Students may request awards up to $500.
  • Awards are distributed as reimbursements. The department will ONLY reimburse:
    • Economy class flights
    • Hotel
    • Conference registration expenses
  • Reimbursement shall only be made upon submission of original receipts and Takeaway Report requirement is received by department.

 

ELIGIBILITY

 

Note: Preference will be given to presentation of research in well-established conferences, symposia, or festivals with substantial attendance (e.g. those sponsored by professional societies/associations).  

  • Must be a current undergraduate Bioengineering student in good standing
  • Applicant must be presenting a talk or poster on their research OR an officer of a department sponsored organization (BMES, ISPE, EWH, GMBE)  attending the organization’s national conference
    • We will consider other travel requests but they will require special exception.

 

GUIDELINES

 

  • Applications must be received at least ONE MONTH prior to the conference registration date.
  • A student may ONLY be awarded up to $500 per fiscal year (July 1-June 30).
  • Only one award per student per academic year.
  • Cost of side trips unrelated to the conference will not be reimbursed.
  • Canceled trips must be reported promptly to allow for redistribution of funds.
  • If partial support is available from other sources, this information must be provided upon submission of the application.

Important: If awarded, student will be reimbursed after their Takeaway Report is submitted and after be-reimburse@ucsd.edu has received requested supporting documents (see Reimbursement below).

 

HOW TO APPLY

 

Before submitting an application, we ask that applicant first reach out to their PI for travel expense support and provide a copy of this correspondence if requested by department.

  • Complete the online application form HERE.

Applications will be reviewed by a faculty member and students will be notified within 2 weeks of submission whether their request is funded.

 

REIMBURSEMENT (IF AWARDED)

 

Important: If awarded, student will be reimbursed after their Takeaway Report is submitted and after be-reimburse@ucsd.edu has received requested supporting documents.

If awarded AND ONLY AFTER receiving the department email notification of award, student will submit supporting documents in ONE email to be-reimburse@ucsd.edu with subject title “BE Undergrad Travel Award_LAST NAME_First Name”.

Supporting documents required:

  • Airfare quote or receipt (USD)
  • Coach airfare is the ONLY acceptable type of airfare
  • Hotel quote or receipt (USD) Conference registration fee receipt
  • Copy of completed conference registration form showing all fees
  • Program listing your name and title of paper, or the organizer’s letter accepting your paper on the program
  • Completed and Signed Student Certification for Business-Related Travel